Executive Assistant – CEO Support
Location: Austin, TX
Direct Hire | Onsite
Compensation: $70,000–$80,000 + potential discretionary bonus
Benefits: Employer-paid health, dental & vision | 401(k) match | Unlimited PTO
Innovar Group is hiring an Executive Assistant to support the CEO of a growing real estate investment firm in Austin. This is a hands-on, high-trust role for someone who thrives as the right hand to a busy executive. We're looking for a highly organized, proactive, tech-savvy professional who can anticipate needs, manage changing priorities, and keep both business and personal responsibilities moving smoothly.
What You'll Do
- Own the CEO's calendar, priorities, scheduling, and task management.
- Coordinate executive travel, including flights, hotels, itineraries, and private aviation logistics.
- Manage select personal appointments, purchases, travel, and errands.
- Serve as a gatekeeper for the CEO's time and proactively resolve scheduling or logistical issues.
- Oversee office vendors, maintenance, and day-to-day office needs.
- Help coordinate investor events, dinners, retreats, speaking engagements, and gifting.
- Prepare and proofread presentations, deal decks, newsletters, emails, website content, and other materials.
- Identify technology, AI, and process improvements that increase efficiency.
- Handle sensitive information with discretion and step in wherever needed to keep things moving.
What You Bring
- 2+ years of Executive Assistant, Personal Assistant, or similar experience.
- Experience supporting a CEO, founder, principal, or senior executive strongly preferred.
- Strong calendar, scheduling, and travel coordination experience.
- Exceptional organization, attention to detail, and follow-through.
- Comfortable supporting both business and personal executive needs.
- Strong Microsoft Office and Google Workspace skills.
- Tech-savvy and comfortable learning new tools and using technology to improve efficiency.
- Polished communication skills and confidence interacting with executives, investors, and clients.
- Proactive, resourceful, adaptable, and comfortable in a fast-paced environment.
- Reliable personal vehicle for occasional local errands; mileage and gas reimbursed.
- Bachelor's degree preferred.
Why This Opportunity
You'll work directly with the CEO and have significant ownership and visibility across the organization. This is a great opportunity for someone who enjoys being the person behind the scenes making everything run smoothly while growing alongside an entrepreneurial firm.
About Innovar Group
Innovar Group provides recruitment and talent solutions across the United States, combining experienced talent professionals with modern recruiting technology. Learn more at www.innovargroup.com.
Innovar Group is an equal opportunity employer. Employment decisions are based on merit and qualifications without regard to any characteristic protected by applicable law.